Inventory
View, search, and filter all of your studio gear.
Inventory is the complete list of your equipment. Each item shows its photo, name, and category, and links through to a full detail page.
The gear list
- Gear appears in a grid with image thumbnails, name, and category.
- The list includes both active and archived items.
- Select any item to open its detail page.
- Use Add gear to create a new item.
Search and filter
The inventory list has two rows above the gear table.
Header row — shows the title Your gear (N), where N is the number of items currently matching your active filters and search. The search field sits alongside the title. When any filter or search is active, Save view and Clear all appear on the right side of the header row.
Filter row — a set of chip-style filter dropdowns sits below the header. Each chip shows what's selected, or a neutral placeholder when nothing is chosen. The available chips are:
| Chip | Filters by | Selection |
|---|---|---|
| All rooms | Room or location | Single value |
| All valuations | Coverage state | One or more values |
| All gear | Equipment category | One or more values |
| All service | Service status | One or more values (shown only when maintenance tracking is enabled) |
| Other filters | Serial number, tags, photo, and similar | One or more values |
When a template filter is active (for example, set by the View items link on the Service templates page), a chip also appears showing the template name. Select the × on that chip to clear the template filter.
Selecting Clear all resets the search and every filter chip at once.
Search
Type in the Search gear field to narrow the list. Search matches on name, manufacturer, model, serial number, tags, and description, with name weighted highest so the closest matches rise to the top. The count in the title updates as you type to reflect how many items match. A × button appears as soon as you have text — select it to clear the field and return focus to the input. You can also press Escape while the field is active to clear it.
Search and filters work together. An item must satisfy both your search query and any active filter chips to appear — they are combined with AND, not OR. For example, if you have the Amplifiers category filter active and type a microphone model name, nothing matches because that model isn't in the Amplifiers category.
Fuzzy matching is intentionally tight. The search finds partial names, prefixes, serial number substrings, and tags. It does not surface items that are only loosely similar — for example, searching "SM58" will not bring up an SM57. This keeps results predictable, especially when a filter is also active.
Save view
When a search or filter is active, Save view appears. It saves your current combination of search and filters as a named view — with an optional emoji — that you can return to later. Saved views are private to you within the current studio. Saving views requires a paid Pro or Studio plan; on a trial or free plan, selecting Save view shows an upgrade prompt instead.
Service status filter
For full details on filtering by service status — overdue, due this week, due this month, or no schedule — see Service status filter.
In this section
Photos
Gear photos are stored privately. OneTake generates temporary signed links to display them, so your images aren't publicly accessible.